Use test information during development. The team’s controller contact, retention schedule, and production hosting arrangements must be published before public registration opens.
What your account stores
Name, email, language preferences, and the details you submit for events, volunteering, and contributions. Student accounts also include a university and university student number. Passwords are handled by Appwrite authentication; the website does not store them in member profiles.
Who can see it
You can access your own records. Authorized HR staff can review assigned applications; membership staff can review private affiliations. Media specialists can manage event galleries without access to HR records. Recognition and event media require publication permission.
Optional public profile
Profiles are private by default. If you enable public sharing in Settings, your display name, username, bio, avatar and cover become visible through your profile link. Email, phone, student ID, memberships, access permissions and activity remain private. Turning sharing off disables the public profile and its photo links.
Your choices
Email and WhatsApp subscriptions are optional and can be changed in your profile. A secure session cookie keeps you signed in. No analytics or advertising cookies are used in this build. Contact and data-request channels will be confirmed before launch.
Development hosting
Development data is held in the team’s Appwrite project in Frankfurt, Germany. This notice is a project implementation draft, not a declaration that all production legal and IEEE launch requirements have been completed.